FREQUENTLY ASKED QUESTIONS
Catering Services
Q: Do you allow any outside caterers to supply the food for our event?
A: No, we don’t allow any outside food or beverage except for the wedding cake. Our Banquet staff prepares all banquet food here on site.
Q: Can we bring in our own alcohol?
A: No, we do not allow any outside alcohol due to our liquor license.
Q: Do my friends or family need to bring Identification for purchasing alcohol?
A: We card everyone that looks under the age of 30, so make sure everyone is prepared.
Q: How do I go about ordering the food for my event?
A: The best thing to do is decide whether you want to serve a buffet dinner or plated dinner. Then, go through the menus provided on the website and see which menu fits your style and budget best. You will then provide Snowbowl with your menu selection and minimum guarantee on the headcount.
Q: How does that work- what if our numbers go up or down in the final two weeks?
A: Two weeks prior to the event we require a MINIMUM GUARANTEE on the headcount. In the final two weeks, you are able to add to that number but not reduce it. During planning stages, start with a low number and add to it if needed to avoid overpaying for guests that you are not sure about.
Lodge Rental and What It Entails
Q: How long do we have the lodge with our rental?
A: Your lodge rental is for a 7 hour block, any 7 hours. Our latest out time is 12 midnight.
Q: Does that include setup?
A: Yes, your setup is included in the 7 hours. First decide when your ceremony will start and then decide what time you need to arrive to start decorating.
Q: Can we extend our rental time?
A: Yes, you may purchase extra time for $150.00/hour.
Q: What is included with the Lodge Rental?
A: If you choose the Premiere Wedding Package, all standard banquet items are included- please refer to the Package link for details. Or, simply choose the base rate and add what you need “a la carte” style.
Q: What is not included?
A: All food and beverage costs, special order linens/napkins, any Audio/Visual equipment, and tax and gratuity.
Q: What about tax and gratuity?
A: Tax is 7.725% and gratuity for buffet banquet is 18%, plated banquet is 21%. Tax and Gratuity are added onto your bill.
Q: Do you provide any decorating or center pieces?
A: We do not provide centerpieces or decor, but we will decorate your tables with the decor you provide for a decoration fee. Please inquire at (928) 779-1951 x145 for prices.
Q: Do you have any restrictions on decorating?
A: Very minimal restrictions- we do not allow birdseed or rice to be thrown, we don’t allow glitter or confetti on the premises. Also, candles are just fine as long as they have a base to catch all dripping wax. We do allow things to be hung inside or outside, just no staples, nails, glue etc. Push pins and thumb tacks are fine, floral wiring works great. Flower petals outside are also ok as long as they are natural, and no dark colors please (they stain the deck and your dress!)
Q: What are we responsible for during cleanup?
A: You are required to take home all decorations and other items you have brought it. We take care of the dining room tables and chairs. Any decorations left behind will be discarded and cleanup fees will be charged to you.
Q: Can we rehearse the day before the wedding?
A: Yes, you are welcome to use the deck outside to rehearse at any time. If you would like to get inside the lodge to bring up some décor or drop things off, please do so during business hours. If you arrive after 5:00 pm Monday through Friday, you will have to park below the gate and walk up. The lodge will most likely remain locked unless prior arrangements are made.
Q: Is there a room for the bride or groom to get ready in before the ceremony?
A: Yes, we do have a Bridal room located in the lower level of Hart Prairie Lodge with a private bathroom, steamer, and mirrors. We have a separate room for the Groom if needed.